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Managing Students

Loka gives you a clear view of every learner in your school. Track their progress, review lesson history, and manage enrollments from a single place.

Student List​

Access your full student roster from the Management tab on your dashboard. The student list shows:

  • Student name and profile photo
  • Contact information
  • Enrollment status (active, inactive, pending)
  • Total lessons completed
  • Last lesson date

Use the search bar to find students by name or email, and filters to narrow by status or activity level.

Student Profiles​

Click on any student to view their full profile. Each profile includes:

Contact Information​

  • Name, email, phone number
  • Preferred language and timezone
  • Any notes you've added about their learning goals

Learning History​

A complete record of their journey with you:

  • Session log -- every lesson with date, duration, and service type
  • Canvas history -- all Living Canvas sessions, with notes, keywords, and CIPs
  • ARPs -- their full library of Active Recall Pairs from past sessions
  • Progress trends -- how their performance has changed over time

Booking History​

View all past and upcoming bookings:

  • Lesson date and time
  • Service type and duration
  • Payment status
  • Cancellation history

How Learners Join Your School​

There are several ways students can enroll:

Share your school's booking page URL with prospective students. They can:

  1. Visit your booking page
  2. Browse your available services and time slots
  3. Create a Loka account (or log in)
  4. Book their first lesson and complete payment

The student is automatically added to your school roster after booking.

Direct Invitation​

Invite students directly from your dashboard:

  1. Go to Management > Students
  2. Click Invite Student
  3. Enter their name and email address
  4. They receive an invitation email with a link to set up their account

Admin Assignment​

If you manage multiple educators under one school, an admin can assign students to specific teachers through the admin panel.

Learner Seats​

Each active student requires a Learner Seat subscription. Key details:

  • A Learner Seat costs $6/month per student
  • The seat is renewed automatically when the learner pays for lessons
  • If a student stops booking lessons, their seat subscription stops as well
  • Students without an active seat cannot book new lessons
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Learner Seats are tied to lesson payments -- you don't need to manually manage them. When a student books and pays, their seat stays active. When they stop, it naturally expires.

Managing Student Records​

Adding Notes​

Add private notes to any student profile to track:

  • Learning objectives and goals
  • Preferred teaching style or pace
  • Topics to revisit in future sessions

These notes are visible only to you, not to the student.

Reviewing Progress​

Use the student's canvas history and ARP library to assess progress:

  • Look at CIP trends -- are they making fewer errors over time?
  • Review ARP mastery -- which recall pairs have they internalized?
  • Check session frequency -- are they booking regularly?

Deactivating a Student​

If a student is no longer active:

  • Their profile remains in your roster for record-keeping
  • Past session data, canvases, and ARPs are preserved
  • They can reactivate at any time by booking a new lesson