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Platform Settings

As a Loka Creator, you can configure your school's settings to match your business needs. Access all settings from Admin Panel > Settings.

System Settings​

Timezone​

Set your school's default timezone. This affects:

  • How available time slots are displayed to learners
  • Default timezone for new user accounts
  • Scheduling and reminder calculations

Individual users can override this with their own timezone in their account settings.

Currency​

Choose the currency used for pricing and invoices. Loka supports major currencies through Stripe. Once set, all pricing displayed to your learners will use this currency.

Booking Rules​

Configure how learners book lessons at your school:

  • Minimum advance booking -- how far in advance a lesson must be booked (e.g., 24 hours).
  • Maximum booking window -- how far into the future learners can book (e.g., 2 weeks, 1 month).
  • Cancellation policy -- the cutoff time for free cancellations and what happens with late cancellations.
  • Booking limits -- the maximum number of active bookings a learner can hold at once.
  • Lesson duration options -- the lesson lengths you offer (e.g., 25 min, 50 min, 80 min).

Integrations​

Loka connects with several third-party services to extend your school's capabilities.

Stripe​

Stripe handles all payment processing for Loka. Your Stripe connection is set up during onboarding.

  • View connection status in Settings > Integrations > Stripe
  • Manage your Stripe account directly from the Stripe dashboard
  • Webhook events are handled automatically (lesson payments, seat renewals, cancellations)

Zoom​

Connect Zoom to automatically generate meeting links for online lessons.

  • Go to Settings > Integrations > Zoom
  • Authorize your Zoom account
  • Once connected, booking an online lesson automatically creates a Zoom meeting and includes the join link in the confirmation email

Zoho​

Integrate with Zoho CRM to sync your learner and lead data.

  • Go to Settings > Integrations > Zoho
  • Authorize your Zoho account
  • Configure which data syncs between Loka and Zoho

Asana​

Connect Asana to manage tasks and projects related to your school operations.

  • Go to Settings > Integrations > Asana
  • Authorize your Asana account
  • Link Loka tasks to Asana projects for team coordination

Email Configuration​

Customize the emails your school sends to educators and learners.

Email Templates​

Loka provides default email templates for common events:

  • Welcome / invitation emails
  • Booking confirmations and reminders
  • Lesson summary notifications
  • Password reset emails

You can customize the content of these templates from Settings > Emails. Brand-specific elements like your school name and logo are automatically included.

Sender Settings​

Configure the sender name and reply-to address for outgoing emails so they appear to come from your school rather than from Loka directly.

White-Labelling​

Make Loka feel like your own platform with white-labelling options:

  • School name -- displayed throughout the platform and in emails.
  • Logo -- upload your school's logo to replace the default Loka branding in the navigation bar and emails.
  • Brand colors -- customize the accent colors used in the learner and educator dashboards.
  • Custom domain -- contact the Loka team to set up a custom domain (e.g., app.yourschool.com) for your school's instance.
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White-labelling helps build trust with your learners. When the platform looks and feels like your brand, it reinforces your school's identity and professionalism.